Located on a National Historic Site, the Museum offers a lovely, intimate location for your special occasion or wedding. We are just minutes from I-85, Elon, Burlington, Greensboro, and Chapel Hill.   The period gardens are breathtaking and the shaded, seven-acre lawn offers a private, romantic setting for weddings and receptions.   You and your guests will enjoy this beautifully decorated Victorian home. The Alamance County Museum is the ideal location for intimate luncheons, dinner parties, weddings and club meetings. This charming home is warm and welcoming.

    

 

GENERAL CONDITIONS

 

1.       The Museum shall be available at the discretion and approval of the Museum Director and the Executive Committee for use by any group regardless of race, sex, or national origin.

 

            2.      A staff member and a member of the Board of Directors must be present for the duration of the event.

 

3.      Persons renting the facility may not move or rearrange items within the Museum without the knowledge and consent of the Director.

 

4.      No musical instruments in the possession, ownership or control of the Museum, such as pianos, organs, or music box are to be moved or played during private usage of the Museum.

 

5.      The consumption of alcoholic beverages, other than white wine or champagne, is not permitted inside the Museum.  Wine or keg beer may be consumed on the Museum grounds.  No bottled or canned (alcoholic) beverages are allowed.

 

6.      No smoking is permitted inside the Museum.  There will be no exceptions.

 

7.      Renters are responsible for the behavior of their guests.  Damages to the Museum buildings, grounds, or contents caused by or otherwise attributable to the Renter, Renter’s agents, representatives, guests, invitees, employees or contractors will be assessed to the Renter by Museum.  Signing of this contract constitutes Renter’s binding legal responsibility and obligation to pay to Museum any and all such assessed damages.

 

8.      The Museum is not responsible for lost, damaged, or stolen property belonging to the Renter or Renter’s guests, agents, representatives, guests, invitees, employees or contractors and with respect to any and all formal or informal third party claims, actions, courses of action or legal proceedings against the Museum, its Board of Directors, officers, representatives or employees (collectively hereinafter referred to as Indemnities) for property damages or losses of any kind arising from or in any way related to or concerning Renter or Renter’s Event, Renter agrees to hold harmless and indemnify fully Indemnities against all damages or losses or any kind (including but not limited to costs, expenses, punitive damages, assessments, awards and reasonable attorney’s fees).

 

9.      At all times pertinent to this contract Museum and Renter remain independent and nothing in this contract is intended to establish or authorize either party to act as an agent, representative, joint venturer, employee or servant of the other for any purpose.  Neither Museum nor Renter shall make any contract, agreement, or representation on behalf of the other or incur any debt or other obligation in the other party’s name.  Neither party will assume liability for, or be deemed liable as the result of any act or omission of the other party.

 

 

 

CAPACITY FOR SIT-DOWN MEAL SERVICE

 

            Sit-down meal service shall be limited to a maximum seating capacity of thirty-eight (38) persons as follows:

Dining Room             Maximum capacity of 20

Parlor                         Maximum capacity of 8

Music Room               Maximum capacity of 10

 

BOOKING POLICY/CATERER

            Dates for all bookings shall be cleared with the Director and shall be recorded on the Museum calendar.  The booking party shall then deal directly with the caterer to determine menu selection as well as the per person charge for all meals served.  No food or beverages will be provided by the Museum.

Any caterer may be utilized by Renter and the Museum will as a convenience make available to Renter a list of area caterers.  By provision of such a list, the Museum is in no way endorsing any caterer or accepting responsibility in any way for the performance or non-performance of any caterer.  Any and all caterers contracted by Renter shall be deemed to be independent contractors.  Caterers should provide wait staff.  The caterer is also responsible for cleaning and washing all utensils, dishes, and serving pieces.  These shall be returned to their proper storage areas upon advice from the Director.  The Museum kitchen and the Museum must be left in “as found” condition.  The caterer will be assessed for lost or broken items.  The caterer will be required to sign a statement acknowledging that he/she is aware of Museum rules.

Notwithstanding the signing of such statement, Renter remains responsible as stated above in Paragraphs 7 and 8 of the General Terms of this contract and is responsible for choosing, obtaining, contracting with and paying the caterer.  The Museum and caterer shall have no contractual relationship with respect to Renter or Renter’s Event.  It is agreed that Museum shall have no responsibility for the acts or omissions of any caterer, caterer’s agents, representatives or employees.  With respect to any and all formal or informal claims, actions, causes of action or legal proceedings against the Museum, its Board of Directors, officers, representatives or employees (collectively hereinafter referred to as Indemnities).  Renter agrees to hold harmless and to indemnify fully the Indemnities against all damages, injuries or losses (including but not limited to costs, expenses, punitive damages, assessments, awards and reasonable attorney’s fees) arising from, related to, or resulting in any way from the caterer or the caterer’s acts, omissions or duties. 

CONTRACT

To guarantee a booking date, a signed contract and deposit must be received at the Museum within 3 business days of the verbal booking.  The deposit is non-refundable.  The balance of the Museum Use Fee will be due on the day of the event.  Payment shall be by check payable to:   Alamance County Historical Museum.

FEE SCHEDULE

Rental time begins upon arrival of caterer and ends when event is completed and museum has been returned to original state

Event	Fees	Number of hours	Per hour rate beyond set hours
Garden Clubs/Book Clubs (Meeting only)	$50.00 ($25 non-refundable deposit)	2	$25/hour
Luncheons	$200.00 ($50 non-refundable deposit)	3	$100/hour
Teas	$200.00 ($50 non-refundable deposit)	3	$100/hour
Private Dinner Parties	$300.00 ($100 non-refundable deposit)	3	$100/hour
Weddings and Receptions	$700.00 ($200 non-refundable deposit)	4	$200/hour

 

Designated punch bowl, cups, and serving platters are available for use.

Museum members will be allowed a 20% discount on the scheduled use fees.  A discount on food charges is not allowed.

EXTRA SUPPLIES

Additional supplies (such as tents, outdoor chairs, tables, outside linens, steam trays), necessitated by large parties are not available through the Museum.  The client or the caterer shall be responsible for contracting these items.

The health department requires portable toilets to be rented for lawn parties or wedding receptions.  Two portable toilets will be required per 100 guests or increments thereof.  The Museum Director will automatically rent these for the client and charges for the same will be added to the client’s Museum Use Fee.  For outside events, the use of rest rooms located inside the Museum is not permitted.

Should the client desire, the Museum will make available an arrangement of fresh table flowers for interior functions.  There is a $35.00 charge for this service.  The flowers remain at the Museum following the function.

PARKING ATTENDANTS

For parties and events involving 50 or more persons, the client must arrange for parking attendants.

RENTER WILL BE RESPONSIBLE FOR:

Requiring the caterer of the renter’s choice to agree to follow all applicable laws and regulations and to agree to indemnify the Museum, its board, representatives, agents and employees against any and all damages cause by any violation of such applicable laws and regulations.

Neither the Museum, its Board of Directors, officers, representatives, agents nor employees (“Museum”) shall be liable for any indirect, incidental, consequential or special damages or for loss of profits, revenue or use, whether in an action in contract, tort, strict liability or otherwise, even if advised of the possibility of such damages.  Except for personal injury caused by Museum’s negligence, Museum’s liability will not exceed the amount which Renter has paid to Museum pursuant to Private Use.